Table Plans
Wedding table plans and seating charts printed on foam board, Foamex or poster paper. From your guest list, at A2, A1 or A0, with free set-up.
- No design yet? We set up the artwork free of charge when we print the job.
- Tight deadline? Same-day printing is possible on many jobs if your file is ready early. Call to check first.
- Can't get here? Collect from Gatton Road, or have it delivered in the UK for a quoted charge.
Helping guests find their seat
A wedding table plan, also called a seating chart, shows each guest where to go without a queue forming at the door. It also gives you a useful focal point as guests move into the reception. We print seating plans from your guest list on boards and posters, matching the rest of your wedding stationery.
Layouts that work
- By table: a column for each table, listing the guests. It suits themed table names.
- Alphabetical: every guest in A to Z order with a table number. This makes it easiest for large weddings, since guests can find themselves quickly.
- Tile or card style: each table has an individual card clipped or stuck to a frame or a mirror, which can be easily changed.
For more than 100 guests, it can help to have an alphabetical list, or to make the sign bigger, so people are not all crowding around one small board.
Choosing the size
| Guests | Suggested size |
|---|---|
| Up to 60 | A2 |
| 60 to 120 | A1 |
| 120 and up | A0 or two boards |
Text should be at least around 24pt to read comfortably from about a metre. Test your longest table list, as it tends to determine how big the type can be. Consider leaving some margin at the bottom, since an easel lip can hide part of the sign.
Which material?
Foam board is the favourite for indoor use. It is light, sits well on an easel and looks smooth. Foamex is sturdier and works if the plan will be moved around or kept as a keepsake. For a very low-cost option or a late change, a paper poster in a frame is fine. For outdoor or marquee weddings, avoid plain foam board, as damp may make it curl. Choose a rigid board or a waterproof material.
Dealing with last-minute changes
The table plan is almost always the last thing to be finished, and guests will drop out right up to the day. A sensible schedule is:
- Get final RSVPs, around four weeks before.
- Finish your seating about two weeks before.
- Send us the plan and check the proof about ten days before.
- Allow a few days in case of changes.
If someone drops out very late, a matching sticker over the name can be a neat fix. Ask us to print a few blank labels. Keep your names in a spreadsheet, so that they are easy to send and change. We can use the same data for your place cards, so that names and spellings match.
Ordering
Send us your list and the design from your invitations. We can lay out the plan free of charge when we print it, and we will show you a proof. Boards can often be turned around quickly when the file is ready, but please allow time for changes. For the entrance, you may also want a matching welcome sign.
Questions we hear about table plans
What size should a wedding table plan be?
A2 for up to around 60 guests, A1 for up to 120 and A0 for larger weddings. Allow more space if table names are long.
When should we print the table plan?
About a week or two before the wedding, once RSVPs and your seating are final. Leave a few days for corrections.
What if someone drops out after it is printed?
A small printed sticker over the name can work. Ask us for a few blank labels in the same style.
Can you print the plan on board?
Yes. Foam board is a popular choice for indoors, and Foamex is more durable if you want to keep it.